AI for small business
Real systems.
Real hours back.
I build custom AI systems that give small businesses their time back: proposals, pricing, knowledge, reporting. Live in weeks, not quarters.
Free 30-minute call. No prep. No system access required.
Live in weeks. Value you see instantly.
I don't just sell AI.
I run my business on it.
I'm a software designer in the live events world. Every day I use AI to do my own job better: drafting proposals, pricing complex projects, digging answers out of years of files. And I still get to do the craft I'm good at. AI didn't replace my skills. It cleared the busywork away from them.
Now I build those same systems for business owners who don't have time to figure this out alone.
Matt Windsor
Software designer & AI consultant. 15+ years building for the events industry, where every project is custom, every deadline is real, and Fortune 500 clients trust us with their data every single day.
What I build
Where does your week actually go?
Every business has a few workflows that quietly eat entire days. These are the ones I build systems for, using your own data, your own templates, your own way of working.
Proposal writer
From meeting to draft proposal. In hours, not days.
Starts with your meeting notes or call transcript. Pulls your past projects, your photos, your pricing history. Produces a branded draft your team polishes instead of builds.
Pricing agent
Quotes priced right. The first time.
Your pricing logic lives in one manager's head and a stack of spreadsheets. I turn it into a system that estimates from your real supplier costs and historical jobs, with the assumptions shown, not hidden.
Company brain
Twenty years of files. Finally searchable.
Your proposals, budgets, vendors, photos, and lessons learned, organized into one private knowledge base your whole team can ask questions of. With sources cited, so you can trust the answers.
Back-office autopilot
Email triage. Reports. SOPs. Handled.
Sorting the inbox, building the weekly report, documenting the process. Recurring busywork, done by systems that work the way your business already works.
Don't see your problem here? These are examples, not a menu. The audit call is where we find yours.
How it works
One workflow. Measurable payback. Then we grow.
Free audit call
Thirty minutes. You talk, I listen. We find the two or three places AI would actually pay for itself in your business, and the places it wouldn't. The findings are yours to keep either way.
Pilot build
One workflow, fixed price, clear success measure. Pilot projects typically start under $10k and go live in weeks. You'll know the payback math before we start.
Grow from there
Once the first system earns its keep, we build on the same foundation. Month to month, cancel anytime. No long contracts, no lock-in.
Straight talk
No $60k roadmap decks.
There's a lot of AI hype being sold to small business right now: five-figure strategy documents, demos that only work for the consultant, tools you'll never open again. Here's how I work instead.
You own everything.
The system, the code, the prompts, the data. All yours. If we part ways, nothing stops working.
Fixed price, defined deliverable.
You'll know what you're getting, what it costs, and how we'll measure whether it worked, all before you spend a dollar.
I'll tell you no.
If AI won't pay for itself in your business, I'll say so on the audit call. Sometimes the right answer is no new software.
I build it myself.
No handoff to a junior team. The person on the call is the person building your system.
Your data
Great systems come with great privacy.
Data security isn't a slide in my deck. It's my day job. I work daily with personal information from Fortune 500 companies under some of the strictest data rules in the industry, so I build every system the same way.
Your data never trains anyone's model.
Business-grade AI accounts only, configured so your files, pricing, and client information stay yours.
Least access, always.
Systems see only the folders and tools they need. Never your whole drive, never your bank, never without your say-so.
Humans approve what matters.
AI drafts; your people approve. Nothing goes to a client, changes a price, or sends an email without a human sign-off.
You keep the keys.
Accounts in your name, passwords in your hands, and a plain-English record of what each system can touch.
Small businesses aren't waiting.
And the payoff isn't just hours. When the busywork disappears, your people spend those hours on the work that actually sharpens their skills: selling, designing, and solving problems for clients. The tool gets them faster. The practice makes them better.
of small businesses used generative AI in 2025, up from 40% the year before.1
of small businesses using AI say it has increased their revenue.2
saved per worker, per week, on average. That's a month and a half a year, given back to the work that makes your team better.3
1. U.S. Chamber of Commerce, 2025 · 2. Salesforce SMB Trends Report · 3. Intuit QuickBooks Small Business Insights
Questions
Asked and answered.
How much does a custom AI system cost for a small business?
A pilot project, meaning one complete workflow like a proposal writer or pricing agent, typically starts under $10,000. Fixed price, live in weeks. Ongoing support after that is month-to-month with no long-term contract. Compare that to the $45,000–$60,000 quotes big consultancies give for the same first project, and to what the workflow currently costs you in staff hours every single week.
Will AI replace my employees?
No, and I won't build systems designed to. AI is at its best replacing the busywork your team hates: the searching, copying, formatting, and first-pass estimating that keeps your best people from doing the work you actually hired them for. Your designers keep designing. Your salespeople keep selling. They just stop spending Tuesday rebuilding a spreadsheet.
Is my company data safe?
This is the question I care most about, because handling sensitive data is my day job. I work daily with Fortune 500 personal information under strict data rules. Every system I build uses business-grade AI accounts where your data is never used to train anyone's model, has access to only the specific files it needs, and keeps a human approval step in front of anything that reaches a client. And you keep the keys: everything runs in accounts you own.
Aren't we too small for AI?
The smaller the business, the bigger the impact. In a 15-person company, the owner is usually the one doing the proposals at midnight. My clients are event companies, agencies, and service businesses, not enterprises. If you have a workflow that eats hours every week and data from past jobs sitting in folders, you're the right size.
How long until we see results?
The pilot goes live in weeks, not quarters, and you see value instantly. We define the success measure before the build starts, whether that's hours saved, proposals shipped faster, or quotes turned around same-day. "Did it work?" becomes a number, not a feeling.
What happens on the free audit call?
Thirty minutes, no prep, no system access required. You walk me through how work actually flows through your business, and I'll tell you the two or three places AI would genuinely pay for itself, plus anything I'd skip. You keep the findings whether or not we work together.
Thirty minutes.
That's the whole ask.
Tell me how your business runs. I'll tell you where AI pays for itself, and where it doesn't.
Prefer email? matt@mattwindsor.com